PRIVACY NOTICE
How personal information is handled.
This Privacy Notice explains how personal information is collected, used and protected when you visit joshsim.net, submit the contact form or correspond with the Josh Sim Office.
This website supports professional, academic and editorial communication. Personal information is used only where it is necessary and relevant to those purposes.
Last updated: 26 July 2026
Who is responsible for your information?
For the purposes of UK data-protection law, Josh Sim is the data controller for personal information collected through this website.
Privacy questions, rights requests and data-protection complaints may be sent to:
Messages sent to this address may be reviewed by Josh Sim or an authorised associate acting on his behalf and subject to appropriate confidentiality.
Information collected
Information you provide
When you use the contact form or communicate directly by email, the information received may include:
your name;
email address;
organisation or institution;
area of enquiry;
proposed date or timeframe;
the contents of your message;
information you choose to provide during subsequent correspondence.
Please avoid including confidential, sensitive or special-category personal information unless it is genuinely necessary for the purpose of your message.
Technical information
Limited technical information may be processed when you visit the website, including:
IP address or related network information;
browser and device information;
pages requested;
approximate date and time of access;
security, performance and diagnostic information.
This information may be processed by the website platform, hosting provider and essential service providers to deliver, maintain and protect the website.
How your information is used
Personal information may be used to:
understand and respond to enquiries;
consider proposed speaking, teaching, research, media or professional collaborations;
communicate about an existing or potential engagement;
administer correspondence and maintain appropriate records;
operate, maintain and protect the website;
comply with legal or regulatory responsibilities;
establish, exercise or defend legal rights where necessary;
receive and respond to data-protection complaints or rights requests.
Information submitted through this website is not sold to third parties and is not used for unrelated marketing.
Lawful basis
The principal lawful basis for receiving and responding to professional, academic and editorial correspondence is legitimate interests.
The relevant legitimate interests include:
receiving and considering relevant correspondence;
responding to people who have chosen to make contact;
developing appropriate academic, professional and editorial relationships;
administering existing relationships;
maintaining the security and proper operation of the website;
handling privacy questions, rights requests and complaints.
This processing is limited to what a person would reasonably expect after choosing to contact the Josh Sim Office and is intended to have a limited effect on their privacy.
Where an enquiry relates to a proposed agreement or engagement, personal information may also be processed because it is necessary to take steps at your request before entering into a contract.
Information may also be processed where necessary to comply with a legal obligation or to establish, exercise or defend legal claims.
Sharing and service providers
Personal information may be available to:
Josh Sim;
an authorised associate assisting with professional correspondence;
Framer, which provides the website platform, hosting and form functionality;
the service provider responsible for the office@joshsim.net mailbox;
professional advisers where advice is reasonably necessary;
public authorities, regulators, courts or law-enforcement bodies where disclosure is legally required.
Only information reasonably necessary for the relevant purpose will be shared.
Service providers may process personal information on behalf of the data controller under their own contractual, security and data-protection arrangements.
International processing
Some technology providers and their subprocessors may process information outside the United Kingdom.
Where personal information is transferred internationally, the relevant provider is expected to use a lawful transfer mechanism and appropriate safeguards under applicable data-protection law. These may include adequacy regulations or approved contractual safeguards.
How long information is retained
Routine enquiries that do not develop into an ongoing relationship will normally be retained for no longer than 24 months after the last meaningful correspondence.
Where an enquiry develops into a professional, academic or contractual relationship, relevant records may be retained for the duration of that relationship and for an additional period where reasonably necessary to:
administer the relationship;
meet legal, financial, tax or contractual requirements;
resolve disputes;
respond to complaints;
establish, exercise or defend legal claims.
Information that is no longer required will be deleted or anonymised where reasonably practicable.
Cookies and similar technologies
This website does not currently use advertising cookies, behavioural tracking or other non-essential cookies.
Framer and essential service providers may use limited technical storage or similar technologies where strictly necessary to deliver, secure and maintain the website and its contact-form functionality.
If non-essential analytics, embedded media or third-party tracking technologies are introduced in the future, this Privacy Notice will be updated and appropriate information and consent controls will be provided before those technologies are used.
Your rights
Depending on the circumstances, you may have the right to:
request access to personal information held about you;
ask for inaccurate or incomplete information to be corrected;
request deletion of your information;
ask for processing to be restricted;
object to processing based on legitimate interests;
request transfer of your information where the right to data portability applies;
complain about the way your information has been handled.
These rights are not absolute and may be subject to legal conditions or exemptions.
Requests should be sent to:
Reasonable information may be requested to confirm your identity and help locate the relevant records before a request is completed.
Right to object
You have the right to object to the processing of your personal information where the processing is based on legitimate interests.
Where an objection is received, the circumstances will be considered and the relevant processing will stop unless there are compelling legitimate grounds to continue or the information is required for the establishment, exercise or defence of legal claims.
Objections may be sent to office@joshsim.net.
Data-protection complaints
If you are concerned about how your personal information has been handled, you may make a data-protection complaint to the Josh Sim Office.
Send the complaint to office@joshsim.net and use the subject line “Data Protection Complaint” where practicable.
Receipt of the complaint will be acknowledged within 30 days. Appropriate enquiries will then be made, you will be kept informed where necessary, and the outcome will be communicated without undue delay.
You may also be asked for information reasonably required to understand the complaint or confirm your identity.
INFORMATION COMMISSIONER’S OFFICE
You also have the right to raise a concern with the Information Commissioner’s Office, the UK supervisory authority for data protection.
Security
Reasonable organisational and technical measures are used to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no internet transmission or electronic-storage system can be guaranteed to be completely secure. Visitors should therefore avoid sending highly confidential or sensitive information through the general contact form.
Automated decisions and marketing
Personal information submitted through this website is not used for automated decision-making or profiling.
Contact details will not be added to a marketing or newsletter list solely because you submitted an enquiry.
The website does not currently operate an email newsletter or direct-marketing programme.
Changes to this notice
This Privacy Notice may be updated where the website, its technology, legal requirements or the way personal information is handled changes.
The latest version will be published on this page with a revised “Last updated” date.
Where a change materially affects how existing personal information is used, reasonable steps will be taken to bring that change to the attention of the people affected before the new use begins.